17 April 2017 Council Meeting

  1. Call to Order

Mayor Snyder called the meeting to order at 7:00 p.m.

 

  1. Pledge of Allegiance

Mayor Snyder led the room in the Pledge of Allegiance.

 

  1. Roll Call

Council members present: Michael Just, Steve Nolte, Kevin Smith, Brian Shipley.

Councilman Chad Rumbaugh was absent

 

Staff present: City Clerk Kyle Michel, City Engineer Bob Veenstra, Fire Chief Chip Mathis, Fire Captain Chris Mathis, Planning and Zoning Chairman Mike Kappos

 

  1. Approval of the Agenda

Motioned by Just, Seconded by Shipley, motion carried unanimously.

 

  1. Citizen Hearing and Other Communications:
    1. Polk County Sheriff Report given by CPT Mark Russo
    2. Bob Terrell requested that the City review its policy on mowing the berm next to the sewer lagoon. Terrell also requested that the City give its opinion relating to an excavation invoice for work done in the Prairie Pointe development.
    3. Ron Adams brought to the Council’s attention some speeding incidents that have occurred on Main Street and requested that Polk County Sheriff place the speed camera car along Main Street.

 

  1. Resolution 2017-30: Consent Agenda for April 17th, 2017

City Clerk gave a review of the items on the Consent Agenda.

Motioned by Shipley, Seconded by Nolte, motion carried unanimously

  1. Minutes of the March 13th, 2017 Council Meeting
  2. March 2017 Financial Reports
  3. Bills Submitted
  4. Resolution 2017-31 Approving the renewal of Kippy’s Place LLC liquor license
CLAIMS REPORT
VENDOR INVOICE DESCRIPTION AMOUNT
AMY GANOE UTILITY BILL REFUND 47.19
ANKENY SANITATION GARBAGE SVC 50.51
ARNOLD MOTOR SUPPLY CUSTEL995 260.94
BATTERIES PLUS SCBA BATTERIES 88.2
BLUETARP FINANCIAL NORTHERN TOOL 198.95
BLUETARP FINANCIAL NORTHERN TOOL 582.97
CEDAR RAPIDS BANK & TRUST BOND PAYMENTS 112,000.00
CHANNING BETE COMPANY, INC BLS INSTRUCTOR PACKAGE 148.79
CHANNING BETE COMPANY, INC CPR AED TRAINING PACKAGE 289.4
CONSUMERS ENERGY IND PARK STREET LIGHTS 247.84
DEPT OF INSPECTIONS & APPEALS LICENSE 67.5
DES MOINES REGISTER MEDIA PUBLISH LEGALS 311.37
EFTPS PAYROLL FEDERAL TAXES FED/FICA TAX 817.27
EFTPS PAYROLL FEDERAL TAXES FED/FICA TAX 22.54
EFTPS PAYROLL FEDERAL TAXES CREDIT MEMO FOR MARCH OVERPAY -670.84
EFTPS PAYROLL FEDERAL TAXES FED/FICA TAX 735.08
EFTPS PAYROLL FEDERAL TAXES MARCH 2017 OVERPAYMENT 670.84
EMERGENCY MEDICAL PRODUCTS INC FIRE DEPT SUPPLIES 540.63
EMERGENCY MEDICAL PRODUCTS INC FIRE DEPT SUPPLIES 567.66
EMERGENCY SERVICES MARKET INC IAMRESPONDING 1YR SUBSCRIPTION 15
FELD FIRE ANNUAL SCBA FUNCTION TESTS 750
FIRE SERVICE TRAINING BUREAU FIRE SVC TRAINING BUREAU 300
FIRE SERVICE TRAINING BUREAU FIRE SVC TRAINING BUREAU 25
GATEHOUSE MEDIA PUBLISHING BUDGET TRI COUNTY 117.14
HUXLEY COMMUNICATIONS CHALL & FIRE PHONE/INTERNET 95.41
TREASURER, STATE OF IOWA SALES TAX PAYMENT 1,340.00
TREASURER STATE OF IOWA STATE TAXES 83
TREASURER STATE OF IOWA STATE TAX 81
IMFOA MBR DUES < 2,000 POPULAT 50
IMFOA MBR DUES < 2,000 POPULAT 125
IOWA SMART CONFERENCE SMART CONFERENCE REGISTRATION 65
IOWA STATE UNIVERSITY COMPREHENSIVE PLAN UPDATE 325
IPERS IPERS 130.68
IPERS IPERS 203.24
KYLE MICHEL HOTEL REIMBURSEMENT 218.38
MARCO TECHNOLOGIES LLC 9444-01CONTRACT 64.64
MENARDS – ANKENY PARK MAINTENANCE SUPPLIES 49.45
MENARDS – ANKENY MOTION CONTROL LIGHTS 126.38
MENARDS – ANKENY GARAGE KIT 4,156.81
METHODIST OCCUP HEALTH TB TESTS FIRE DEPT 33
METRO WASTE AUTHORITY CURB IT RECYCLING EXPENSE 606.3
MID AMERICAN ENERGY ELECTRIC/GAS 03670-63009 3,994.82
MIDWEST BREATHING AIR LLC AIR FILL STATION 460.45
MUNICIPAL EMERGENCY SERVICES FD HOSES 914.18
POLK COUNTY TREASURER SHERIFF CONTRACT 912
PRO HYDRO-TESTING HYDRO TESTING SCBA CYLINDERS 192
RACOM CORPORATION 28RADIO ACCESS EDACS 658
STAPLES CREDIT PLAN OFFICE SUPPLIES 100.87
THORPE WATER DEVELOPMENT MARCH SERVICE 1,820.00
UNITYPOINT HEALTH-DES MOINES TRAINING IMMC 50
UNITYPOINT HEALTH-DES MOINES TRAINING IMMC 36.25
US POSTAL SERVICE STAMPS 94.16
VEENSTRA & KIMM INC ENGINEERING 65
VEENSTRA & KIMM INC ENGINEERING 2,181.30
VERIZON WIRELESS FIRE VEHICLES MIFIBROADBAND 80.02
WEX BANK FUEL 67.52
WHITFIELD & EDDY PLC LEGAL SVCS 739.5
XEROX BUSINESS SERVICES LLC FIREHOUSE 480
PAYROLL CHECKS ON  3/28/2017   2,902.71
PAYROLL CHECKS ON  4/12/2017   2,063.29
**** PAID    TOTAL *****   143,618.66
**** SCHED   TOTAL *****   130.68
***** REPORT TOTAL *****   143,749.34

 

  1. Resolution 2017-32: A resolution authorizing the Elkhart Memorial Park Committee to expend funds for the construction of a garage structure at Memorial Park.

Motioned by Shipley, Seconded by Nolte, motion carried unanimously

 

  1. Resolution 2017-33: A resolution to accept the offer to purchase the Schmidt/Stokka property.

City Engineer gave review of the purchase agreement and steps involved with the City acquiring the property. Gave a broad review of the overall sewer lagoon improvement project and fielded questions from Council.

Motioned by Shipley, Seconded by Just, motion carried unanimously

 

  1. Resolution 2017-34: A resolution to accept the offer to purchase the Gass property.

City Engineer gave review of the purchase agreement and steps involved with the City acquiring the property. Gave a broad review of the overall sewer lagoon improvement project and fielded questions from Council.

Motioned by Shipley to table the resolution pending the signing of the purchase offer, Seconded by Just, motion carried unanimously

 

  1. Resolution 2017-35: A resolution accepting the Feld Fire quote for the replacement of SCBA cylinders.

Motioned by Nolte, Seconded by Just, motion carried unanimously

 

  1. Resolution 2017-36: A resolution authorizing road closures in support of the 2017 Elkhart City Festival

Motioned by Shipley, Seconded by Just, motion carried unanimously

 

  1. Resolution 2017-37: A resolution authorizing debt service payments to be made to Cedar Rapids Bank and Trust.

Clerk gave a review of the bond payment schedule and answered questions.

Motioned by Shipley, Seconded by Smith, motion carried unanimously.

 

  1. Reports:

 

Mayor:

Brought attention to Council meeting attendance and what policy the Council would like in place, if any.

 

Just:

Gave report on the DOT I35 Expansion and Improvement meeting. Made note that there are currently no plans that would impact the Elkhart exit on I35.

 

Nolte:

Gave a review of the water treatment and wastewater treatment equipment that was damaged by an electrical storm and the repair process. Also noted that an insurance claim had been opened to mitigate some of the repair costs the City would incur.

 

Shipley:

Requested that the City look into moving away from having a Memorial Park Committee in favor of an actual Mayor appointed Parks and Recreation Committee as per the City Code. Would like to see more overall planning and management of all parks and recreation with the City of Elkhart. Made note of future land use when the old sewer lagoon is filled in and what the land could be used for in regards to parkland for the City.

 

City Clerk:

Provided Council with an update on a work meeting held with the City’s financial advisor. Made note of hydrant flushing that would occur on April 20th and 21st. In response to someone backing into a fire hydrant, Public Works has been instructed to sand and paint all hydrants in accordance with NFPA 291 guidelines.

 

Fire Department:

Gave report in regards to March calls, parking around fire hydrants and the enforcing of parking regulations, and the Easter Candy Hunt.

 

Planning and Zoning:

Asked the City to review and consider the 2014 Comprehensive Plan as it relates to future land use. Suggested that a work session be held to consult the plan and ensure that it is current and accurate.

 

Cemetery Association:

Made the Council aware of the nuisance willow tree that had been removed from the Cemetery as well as the upcoming Cemetery Cleanup date.

 

  1. New and Miscellaneous Business

None

 

  1. Adjourn

Motioned by Shipley, Seconded by Smith, motion carried.

Mayor Snyder adjourned the meeting at 9:10 pm.

 

 

Posted in Meeting Minutes.