19 June Council Meeting Minutes

  1. Call to Order

Mayor Snyder called the meeting to order at 7:00 p.m.

 

  1. Pledge of Allegiance

Mayor Snyder led the room in the Pledge of Allegiance.

 

  1. Roll Call

Council members present: Michael Just, Steve Nolte, Kevin Smith.

Councilmen Chad Rumbaugh and Brian Shipley were absent.

 

Staff present: City Clerk Kyle Michel, City Engineer Bob Veenstra, Fire Chief Chip Mathis, Planning and Zoning Chairman Mike Kappos, City Attorney Tom Henderson

 

  1. Approval of the Agenda

Agenda amended moving item 9 up to item 5 and added a letter I to the Consent Agenda, a resolution approving an outdoor service liquor license for the Elkhart Pub in support of the Elkhart City Festival.

Motioned by Nolte, Seconded by Just, motion carried unanimously.

 

  1. Discussion Regarding the City’s Urban Renewal Area
  • John Danos – Dorsey and Whitney

John Danos gave report on the Urban Renewal Amendment process via teleconference

  • Resolution 2017-56: A resolution setting date for Public Hearing on Urban Renewal Plan Amendment

Motioned by Just, Seconded by Nolte, motion carried unanimously.

  • Motion 2017- 01: Referring proposed amendment to the Planning and Zoning Commission for recommendations

Motioned by Nolte, Seconded by Just, motion carried unanimously.

 

  1. Public Hearing:
  • City’s Intent to Acquire Other Property for Wastewater Treatment Facility Improvements

Motioned by Just to open the hearing, Seconded by Smith, motion carried unanimously. Hearing opened at 7:20 p.m.

City Clerk provided explanation purpose behind the Public Hearing and the floor was open for questions and comments from the public.

Motioned by Nolte to close the hearing, Seconded by Smith, motion carried unanimously. Hearing closed at 7:25 p.m.

  1. Resolution 2017-50: A resolution to certify the Public Hearing and authorize the acquisition of necessary property

Motioned by Nolte, Seconded by Smith, motion carried unanimously.

 

  1. Citizen Hearing and Other Communications:
  • Polk County Sheriff Report given by CPT Mark Russo
  • City Festival Update: Andrew Cory – Elkhart Community Betterment Committee

Gave an update regarding the event schedule for the festival and new features that would be added this year.

 

  1. Resolution 2017-51: Consent Agenda for June 19th, 2017

City Clerk gave a review of the items on the Consent Agenda.

Motioned by Nolte, Seconded by Just, motion carried unanimously

  • Minutes of the May 22nd, 2017 Council Meeting
  • Minutes of the May 31st, 2017 Special Council Meeting
  • May 2017 Financial Reports
  • June Bills Submitted
  • Resolution 2017-52: A resolution authorizing the City Clerk to make FY17 year-end General Ledger Transfers
  • Resolution 2017-53: A resolution authorizing road closures in support of the Elkhart Volunteer Fire Association Hog Roast
  • Resolution 2017-54: A resolution authorizing the use of the Elkhart Fire Station in support of the Elkhart Volunteer Fire Association Hog Roast
  • Resolution 2017-55: A resolution authorizing the use of the Elkhart Community Center is support of the Elkhart Volunteer Fire Association Hog Roast
  • Resolution 2017-62: A resolution approving the outdoor service liquor license for the Elkhart Pub in support of the 2017 Elkhart City Festival

 

CLAIMS REPORT
VENDOR INVOICE DESCRIPTION AMOUNT
ALLIED SYSTEMS, INC ELECTRICAL DAMAGE REPAIR MARCH 6,096.41
ALTOONA MULCH PARK GRADE MULCH 60 YARDS 1,560.00
ANKENY SANITATION GARBAGE SVC 50.51
ANKENY SANITATION GARBAGE SVC 1,545.00
CITY OF ANKENY EMS CONTRACT 1,671.09
CITY OF CAMBRIDGE IA-LIBRARY ELKHART AGREEMENT-ANNUAL 1,900.00
CONSUMERS ENERGY IND PARK STREET LIGHTS 216.33
THE COPY SHOP COPIES 65.56
DES MOINES REGISTER MEDIA PUBLISH LEGALS 299.45
EFTPS PAYROLL FEDERAL TAXES FED/FICA TAX 790.83
EFTPS PAYROLL FEDERAL TAXES FED/FICA TAX 854.52
FIRE SERVICE TRAINING BUREAU FIRE SVC TRAINING BUREAU 50
HUXLEY COMMUNICATIONS CHALL & FIRE PHONE/INTERNET 94.36
TREASURER STATE OF IOWA STATE TAXES 103
TREASURER STATE OF IOWA STATE TAX 94
IOWA CITY/COUNTY MNGRS ASSOC IaCMA MEMBERSHIP 100
IOWA CITY/COUNTY MNGRS ASSOC IaCMA SUMER CONFERENCE 2017 210
ICAP 2017 RENEWAL 18,909.65
IMWCA 2017-18WC PREMIUM 4,120.00
IOWA LEAGUE OF CITIES FY18 Membership Renewal 652
IOWA PC SOLUTIONS CITY WEBSITE BUILDOUT 500
IOWA PC SOLUTIONS MONTHLY WEBSITE HOSTING 40
IPERS IPERS 130.68
IPERS IPERS 449.33
IPERS IPERS 419.49
ITRON, INC. MVRS MAINTENANCE AGREEMNT 1,661.11
JEFF HOLLIDAY FESTIVAL SECURITY 240
JEFF RULLMAN FESTIVAL SECURITY 240
JEREMY STONE PCSO SECURITY FOR FESTIVAL 240
JETCO, INC TRANSDUCER REPAIR 2017 1,715.95
JETSURGE JETTING TILE CEMETERY 937.5
KEYSTONE LABORATORIES INC SAMPLE ANALYSIS 190.7
KYLE MICHEL ICMA MEMBERSHIP RENEWAL 200
MARCO TECHNOLOGIES LLC 9444-01CONTRACT 48.27
MENARDS – ANKENY BATTERIES WATER REBAR 88.14
MENARDS – ANKENY CHAIN TOM 29.99
MENARDS – ANKENY ELECTRIAL SUPPLIES NEW SHED 251.38
MENARDS – ANKENY RED PARK MULCH 31.98
METRO WASTE AUTHORITY CURB IT RECYCLING EXPENSE 614.04
POLK COUNTY TREASURER SHERIFF CONTRACT 912
RACOM CORPORATION 28RADIO ACCESS EDACS 658
SAM’S CLUB SUPPLIES 35.72
STAPLES CREDIT PLAN OFFICE SUPPLIES 80.97
THORPE WATER DEVELOPMENT MONTHLY OPERATION/FLANGE KIT 2,065.42
US POSTAL SERVICE STAMPS 94.16
VEENSTRA & KIMM INC ENGINEERING 37.13
VEENSTRA & KIMM INC ENGINEERING 4,108.00
VEENSTRA & KIMM INC ENGINEERING 3,236.97
VEENSTRA & KIMM INC ENGINEERING 1,808.79
VERIZON WIRELESS FIRE VEHICLES MIFIBROADBAND 80.04
WALDINGER CORPORATION SIREN MAINTENANCE 701
WEX BANK FUEL 145.06
PAYROLL CHECKS ON  5/31/2017   2,369.84
PAYROLL CHECKS ON  6/14/2017   2,378.72
**** PAID    TOTAL *****   65,100.41
**** SCHED   TOTAL *****   1,022.68
***** REPORT TOTAL *****   66,123.09

 

 

  1. Discussion regarding Franchise Agreements with MidAmerican Energy Company
    1. Mark Reinders – MidAmerican Energy

Presentation was given as to the purpose and process for renewing the Franchise Agreements between the City of Elkhart and MidAmerican Energy Company for gas and electric franchises.

 

  1. Discussion regarding Elkhart Code of Ordinances Section 45.23 – Fireworks
  • Resolution 2017-57: A resolution setting date for Public Hearing on Ordinance 2017-01 amending section 45.23 of the Elkhart Code of Ordinances

Motioned by Nolte, Seconded by Just, motion carried unanimously.

  • Motion 2017-02: Referring Ordinance 2017-02 to the Planning and Zoning Commission for recommendations

Motioned by Nolte, Seconded by Just, motion carried unanimously.

 

  1. Resolution 2017-59: A resolution executing the 28E Agreement for Public Works Mutual Assistance

Motioned by Nolte, Seconded by Smithy, motion carried unanimously

 

  1. Resolution 2017-60: A resolution accepting the resignation of Councilman Chad Rumbaugh from the Elkhart City Council

Motioned by Nolte, Seconded by Just, motion carried unanimously.

 

  1. Resolution 2017-61: A resolution setting date for Public Hearing to fill City Council vacancies by appointment

Motioned by Shipley, Seconded by Smith, motion carried.

 

  1. Update and discussion regarding the position of Management Intern with the City of Elkhart

City Clerk informed Council that the first round of interviews for the position of Management Intern had been conducted and at this time the City Clerk had no candidates to refer to Council for appointment to the position. The position would be relisted and open to applicants until filled.

 

  1. Reports:

 

Nolte:

Informed Council of the success the City had with the City Cleanup day on June 10th.

 

Smith:

Thanked the Council for executing the 28E Agreement for Public Works Mutual Assistance and explained some of the benefits the City has seen as a result of the mutual cooperation between Elkhart, Polk County and other local municipalities. Made mention of park expansions in Prairie Pointe Park and what the City could do to ensure the park continued to expand and develop.

 

City Clerk:

Informed Council of the upcoming IaCMA Summer Conference, a stipend was received to cover registration costs. Lagoon tours as part of the City’s lagoon project planning would occur on June 29th. Made mention of property issues with 112 NE Megan Ave and 113 NE Allison Avenue and what the Building Inspector had done in regards to the properties. Informed Council that a letter would be sent to 213 NE Megan Avenue in a last effort to collect fence permit fees and explained the issue with the property.

 

Fire Department:

Gave report in regards to May’s calls.

 

  1. New and Miscellaneous Business

The City’s Financial Advisor, Matt Stoffel of PFM, gave the Council a brief update on the wastewater funding process.

 

  1. Adjourn

Motioned by Smith, Seconded by Nolte, motion carried.

Mayor Snyder adjourned the meeting at 8:20 pm.

 

Posted in Meeting Minutes.