21 August 2017 Council Meeting Minutes

  1. Call to Order

Mayor Snyder called the meeting to order at 7:00 p.m.

 

  1. Pledge of Allegiance

Mayor Snyder led the room in the Pledge of Allegiance.

 

  1. Roll Call

Council members present: Michael Just, Steve Nolte, Kevin Smith, Colten Fors

 

Councilman Brian Shipley was absent.

 

Staff present: City Clerk Kyle Michel, Planning and Zoning Chairman Mike Kappos, City Attorney Tom Henderson, Fire Chief Chip Mathis

 

  1. Approval of the Agenda

Motioned by Nolte with addition of liquor license application to the Consent Agenda, Seconded by Smith, motion carried unanimously.

 

  1. Citizen Hearing and Other Communications:
    • Polk County Sheriff Report given by CPT Mark Russo
    • Mean Machine Cycle Parts

 

  1. Greater Des Moines Partnership Presentation
    • Mike Swesey – Senior Vice President of Economic Development

 

  1. Public Hearing
    • Public Hearing on First Reading of Ordinance 2017-02 Amending the Elkhart Code of Ordinances Chapter 165: Zoning Regulations

Motioned by Just to open the hearing, Seconded by Nolte, motion carried unanimously. The Mayor declared the hearing open at 7:35 p.m.

Motion by Nolte to close the hearing, Seconded by Smith, motion carried unanimously. The Mayor declared the hearing closed at 7:38 p.m.

  1. Public Hearing
    • Public Hearing on First Reading of Ordinance 2017-07 Amending the Elkhart Code of Ordinances Chapter 110: Natural Gas Franchise

Motioned by Nolte to open the hearing, Seconded by Just, motion carried unanimously. The Mayor declared the hearing open at 7:38 p.m.

Discussion ensued, comments from Council regarding citizen concerns.

Motion by Nolte to close the hearing, Seconded by Just, motion carried unanimously. The Mayor declared the hearing closed at 7:39 p.m.

 

 

 

  1. Public Hearing
    • Public Hearing on First Reading of Ordinance 2017-08 Amending the Elkhart Code of Ordinances Chapter 111: Electric Franchise

Motioned by Just to open the hearing, Seconded by Nolte, motion carried unanimously. The Mayor declared the hearing open at 7:40 p.m.

Motion by Nolte to close the hearing, Seconded by Just, motion carried unanimously. The Mayor declared the hearing closed at 7:41 p.m.

 

  1. Public Hearing
    • Public Hearing on First Reading of Ordinance 2017-06 Amending the Elkhart Code of Ordinances Chapter 107: Collection of Recyclable Materials

Motioned by Nolte to open the hearing, Seconded by Smith, motion carried unanimously. The Mayor declared the hearing open at 7:41 p.m.

Motion by Just to close the hearing, Seconded by Smith, motion carried unanimously. The Mayor declared the hearing closed at 7:42 p.m.

  1. Public Hearing
    • Public Hearing on First Reading of Ordinance 2017-05 Amending the Elkhart Code of Ordinances Chapter 100: Stormwater Management Utility

Motioned by Just to open the hearing, Seconded by Fors, motion carried unanimously. The Mayor declared the hearing open at 7:43 p.m.

Motion by Fors to close the hearing, Seconded by Nolte, motion carried unanimously. The Mayor declared the hearing closed at 7:44 p.m.

  1. Public Hearing
    • Public Hearing on First Reading of Ordinance 2017-03 Amending the Elkhart Code of Ordinances Chapter 92: Water Rates

Motioned by Nolte to open the hearing, Seconded by Smith, motion carried unanimously. The Mayor declared the hearing open at 7:45 p.m.

Motion by Fors to close the hearing, Seconded by Nolte, motion carried unanimously. The Mayor declared the hearing closed at 7:51 p.m.

 

  1. Resolution 2017-79: Consent Agenda for August 21st, 2017

City Clerk gave a review of the items on the Consent Agenda.

Motioned by Nolte, Seconded by Smith, motion carried unanimously

  • Minutes of the July 17th, 2017 Council Meeting
  • Minutes of the August 7th, 2017 Public Hearing
  • July 2017 Financial Reports
  • August Bills Submitted
  • Resolution 2017-80 Tax Abatement Application for 112 NE Megan
  • Resolution 2017-81 Fire Department Road Closures for Hose Testing
  • Resolution 2017-82 Mean Machine/Kippy’s Place Temporary Liquor License

 

CLAIMS REPORT
VENDOR INVOICE DESCRIPTION AMOUNT
ALLIED SYSTEMS, INC MEMORIAL PARK HYDRANT REPAIR $90.40
ANKENY HARDWARE KEYS FOR RENTERS $102.87
ANKENY SANITATION GARBAGE SVC $52.53
ARNOLD MOTOR SUPPLY CUSTEL995 $116.45
CARUS CORPORATION CHEMICALS $565.12
CLIA LABORATORY PROGRAM CERTIFICATE FEE-16D1077078FIRE $150.00
COMPASS BUSINESS SOLUTIONS UTILITY BILLS $432.29
CONSUMERS ENERGY IND PARK STREET LIGHTS $266.26
EFTPS PAYROLL FEDERAL TAXES FED/FICA TAX $830.71
EFTPS PAYROLL FEDERAL TAXES FED/FICA TAX $835.82
HUXLEY COMMUNICATIONS CHALL & FIRE PHONE/INTERNET $96.14
TREASURER STATE OF IOWA STATE TAXES $102.00
TREASURER STATE OF IOWA STATE TAX $107.00
IOWA DEPT NATURAL RESOURES NPDES PERMIT ID 7730001 $210.00
IOWA LEAGUE OF CITIES LEAGUE CONFERENCE MICHAEL/KYLE $455.00
IOWA PC SOLUTIONS MONTHLY HOSTING $40.00
IPERS IPERS $130.68
IPERS IPERS $440.91
IPERS IPERS $455.42
JIM’S JOHNS INC PORTABLE RESTROOMS $70.00
KEYSTONE LABORATORIES INC SAMPLE ANALYSIS $187.20
KYLE MICHEL IaCMA STIPEND ANNUAL CONFRNCE $500.00
MARCO TECHNOLOGIES LLC 9444-01CONTRACT $104.58
MENARDS – ANKENY WASP SPRAY/MINOR SUPPLIES $56.28
MENARDS – ANKENY HOSES/ADAPTERS FOR WATERING $99.69
MENARDS – ANKENY IRRIGATION METER FITTINGS $26.94
MENARDS – ANKENY IRRIGATION METER FITTINGS $33.59
MENARDS – ANKENY PUBLIC WORKS SUPLIES $95.58
METRO WASTE AUTHORITY CURB IT RECYCLING EXPENSE $641.06
MICHAEL JUST JUST ANNUAL CONFERENCE $703.36
MID AMERICAN ENERGY ELECTRIC/GAS 03670-63009 $1,641.73
POLK CO TREASURER ANIMAL CONTROL $319.28
POLK COUNTY TREASURER SHERIFF CONTRACT $986.00
RACOM CORPORATION 28RADIO ACCESS EDACS $658.00
RUBBER SAFE PLAYGROUNDS BORDER TIMBERS $650.00
STAPLES CREDIT PLAN OFFICE SUPPLIES $37.56
THORPE WATER DEVELOPMENT   $1,820.00
VAN WALL EQUIPMENT INC MOWER $867.22
VEENSTRA & KIMM INC ENGINEERING $85.00
VEENSTRA & KIMM INC ENGINEERING $131.25
VEENSTRA & KIMM INC ENGINEERING $6,542.05
VEENSTRA & KIMM INC ENGINEERING $821.42
VEENSTRA & KIMM INC ENGINEERING $477.50
VERIZON WIRELESS FIRE VEHICLES MIFIBROADBAND $80.02
WEX BANK FUEL $293.49
WHITFIELD & EDDY PLC LEGAL SVCS $1,330.00
DEPOSIT REFUNDS ON  8/02/2017 $125.00
PAYROLL CHECKS ON  7/28/2017 $2,497.96
PAYROLL CHECKS ON  8/15/2017 $2,622.41
**** PAID    TOTAL ***** $12,397.88
**** SCHED   TOTAL ***** $17,585.89
***** REPORT TOTAL ***** $29,983.77

 

 

  1. Discussion regarding stormwater intake repairs
    • Resolution 2017-83: A resolution accepting proposal from The Underground Company for stormwater intake repairs

Motioned by Nolte, Seconded by Smith, motion carried unanimously.

 

  1. Discussion regarding Waste Water Treatment Facility Project

 

  1. Discussion regarding permit compliance and enforcement within the City of Elkhart

 

  1. Discussion regarding codification of the Elkhart Code of Ordinances

 

  1. Discussion regarding the candidate search for a Management Intern

 

  1. Discussion regarding the Elkhart Parks and Recreation Board
    • Resolution 2017-84: A resolution setting date for Public Hearing on Ordinance 2017-09 amending the Elkhart Code of Ordinances Chapter 22: Parks and Recreation Board

Motioned by Just, Seconded by Nolte, motion carried.

 

  1. Discussion regarding City’s credit card application
    • Resolution 2017-85: A resolution executing the credit card application with Community State Bank and authorizing business officers

Motioned by Just, Seconded by Smith, motion carried unanimously.

 

  1. Ordinances
    • Second reading of 2017-01 amending the Elkhart Code of Ordinances Section 45.23 regulating the use of fireworks

Motioned by Nolte on 2nd and final reading with waiver of 3rd reading, Seconded by Just, motion carried unanimously

 

  • First reading of 2017-02 amending the Elkhart Code of Ordinances Chapter 165: Zoning Regulations to allow for the zoning of firework sales businesses

Motioned by Nolte on 1st and final reading with waiver of the 2nd and 3rd reading, Seconded by Smith, motion carried unanimously

 

  • First reading of 2017-03 amending the Elkhart Code of Ordinances Chapter 92: Water Rates

Motioned by Just, Seconded by Nolte, motion carried unanimously

 

  • First reading of 2017-4 amending the Elkhart Code of Ordinances Chapter 99: Sewer Use Charge

Motioned by Just, Seconded by Nolte, motion carried unanimously

 

  • First reading of 2017-05 amending the Elkhart Code of Ordinances Chapter 100: Stormwater Management Utility

Motioned by Nolte, Seconded by Just, motion carried unanimously

 

  • First reading of 2017-06 amending the Elkhart Code of Ordinances Chapter 107: Collection of Recyclable Materials

Motioned by Fors on 1st and final reading with waiver of the 2nd and 3rd reading, Seconded by Smith, motion carried unanimously

 

  • First reading of 2017-07 amending the Elkhart Code of Ordinances Chapter 110: Natural Gas Franchise

Motioned by Just on 1st and final reading with waiver of the 2nd and 3rd reading, Seconded by Nolte, motion carried unanimously

 

  • First reading of 2017-08 amending the Elkhart Code of Ordinances Chapter 111: Electric Franchise

Motioned by Fors on 1st and final reading with waiver of the 2nd and 3rd reading, Seconded by Nolte, motion carried unanimously

 

  1. Reports:

 

Fors:

Update on street repair quotes. Will be hosting a block party on September 23rd as in previous years.

 

City Clerk:

Made mention of the need to relocate a water main in Elk Run due to fiber optic lines being in the proposed location.

 

 

  1. New and Miscellaneous Business

None

 

  1. Adjourn

Motioned by Just, Seconded by Nolte, motion carried unanimously.

Mayor Snyder adjourned the meeting at 9:34 pm.

 

Posted in Meeting Minutes.